Job title: Communications Officer
Contract type: Permanent
Percentage: 100%
Location: Kuwait
Employer: Al Babtain Group
Reference: AB00575
Closing date: ASAP
Communications Officer
Undertake the point of contact with all Group suppliers head offices upon to the business & Top Management requirements, track & follow up in/out correspondences, implement & administer wide –control document system & related workflow in professional manners to support the operation to capture their objectives
RESPONSIBILITY:
1) Communicate with suppliers head office for all business requirements upon to management requests , and follow up any further actions might taken later on .
2) Identify and classify suppliers’ correspondences, documents or other files contents according to security and confidentiality level, purposes , sender /receiver actions in timely& professional manners
3) Follow up continuously with top management for new suppliers ‘requests, complains needful approvals /signatures till end up within accomplished tasks as requested.
4) Strictly following up for all suppliers’ contracts’ expiration dates , licenses renewing & issuing ,registration of suppliers names in government authorities …etc accordingly with concerned managers /employee in each company
5) Keep informed for new changes in business organization charts such as promotions or new recruits that directs properly for communication channel.
6) Establish & develop archival system to facilitate of obtaining historical data with easiness & accessibility upon to time requested.
7) Update the archival & historical records periodically & maintain hard copies in organized filing system.
8) Maintain confidentiality of all documents or correspondences dealing with, and deliver the needful documents to whom in charge or delegated employee as per management decision.
9) Act accordingly with Suppliers’ head office & group department heads for top management business visits & arrange the needful with concerned employees.
10) Perform all administrative tasks or services in order to ensure of accomplished tasks accurately & timely.
EXPERIENCE:
Minimum of 2- 3 years same successful field or related business
QUALIFICATION:
Intermediate Level , Bachelor Degree in advance
KNOWLEDGE & SKILLS:
• Excellent communication skills
• Excellent reporting skills
• Analytical skills with the confidence to challenge data when necessary
• Proficient in use of MS office package
• Ability to demonstrate a sound of approach to problem solving.
• Good influencing skills.
• Ability to work under pressure and to meet deadlines.
• Ability to work without close supervision
• Handles employees in efficient and friendly manner.
• Attention to details, speed and accuracy; prioritize, organize and follow-up.
• Good judgment& customer service oriented
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