Job title: Budget and Finance Officer
Contract type: Permanent
Percentage: 100%
Location: New York
Employer: Office of the Capital Master Plan
Closing date: 16-12-2013
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Budget and Finance Officer, P4
This position as located in the Capital Master Plan (CMP) office, established to undertake the renovation and refurbishment of the UN complex. The Budget and Finance Officer will be under the supervision of the Chief of Administration and Communication.
Responsibilities:
With delegated authority, the Budget and Finance Officer will be responsible for the following duties:
Budget preparation:
- Prepare cost estimates and budget proposals for the CMP, including evaluating requirements emanating from other departments of the United Nations in support of the CMP, taking into account recommendations and decisions of the legislative bodies on the CMP budget, the associated costs budgets and any other related-funding.
- Provides detailed input with respect to resource requirements for budget submissions.
- Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
Budget administration:
- Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.
- Analyze variances between estimated cost-to-complete and the approved project budget.
- Contribute to cost saving opportunities and Value Engineering in order to bring the project back to budget.
- Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
- Manages and monitors budget implementation and recommends reallocation of funds as necessary.
- Monitors expenditures to ensure that they remain within authorized levels.
- Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Prepares budget performance submissions.
General:
- Organizes pencil review meetings with the consultants and construction manager in order to ensure timely resolution of discrepancies.
- Monitors and approves the payment of invoices and proposes/implements solutions with respect to problem transactions and irregularities.
- Act as contract manager for the independent estimating firm.
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Drafts reports and correspondance for intergovernmental bodies and for management on budgetary issues.
- Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
- Ensures the integrity of financial and management systems and the controls that underpin them.
- May plan, organize, manage and supervise the work of the Unit/Section assigned. Incumbent may be asked to perform other related duties.
Competencies:
Professionalism:
- Knowledge of United Nations legislative machinery and procedures, financial and budgetary principles and practices, budget development and financial administration of resources.
-Demonstrate effectiveness in developing budgetary policies, procedures and new programmes.
-Ability to formulate new strategies and technical approaches to budgetary matters- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men m all areas of work- Shows pride in work and in achievements- Demonstrates professional competence and mastery of subject matter- Is conscientious and efficient m meeting commitments observing deadlines and achieving results- Is motivated by professional rather than personal concerns- Shows persistence when faced with difficult problems or challenges, Remains calm in stressful situations.
Accountability:
-Takes ownership of all responsibilities and honours commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Managing Performance:
-Delegates the appropriate responsibility, accountability and decision-making authority
-Makes sure that roles, responsibilities and reporting lines are clear to each staff member
-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills
-Monitors progress against milestones and deadlines
-Regularly discusses performance and provides feedback and coaching to staff
-Encourages risk-taking and supports creativity and initiative
-Actively supports the development and career aspirations of staff
-Appraises performance fairly
Education:
Advanced university degree (Master’s degree or equivalent) in finance, business administration or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience:
At least seven years experience in a large international organization in budgeting, finance, and in the monitoring and analysis of financial management systems is required. Successful completion of work in a section of the programme budget or demonstrated leadership of a team of staff working on a number of budgets is highly desirable. Experience in a large-scale project management environment is an advantage.
Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations.
Languages:
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage
Assessment Method:
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice:
This appointment is for the Capital Master Plan project and is limited to the duration of the project. Due to the temporary funding of the project, extension or renewal of appointment is subject to budgetary approval.
United Nations Considerations:
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee:
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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